How to Create Bulk Bill Invoices for Medicare and DVA

This article provides a concise walkthrough on generating Bulk Bill Invoices for Medicare and the Department of Veterans Affairs (DVA) within the MediRecords platform. It offers step-by-step instructions, and illustrations, on how to effectively initiate and submit bulk bill claims, via both the Appointment book and patient records.

To generate an invoice for a patient from the Appointment Book:

1. Go to the Navigation Menu and select Appointments.
2. Click on the specific appointment of the patient for whom you wish to create the invoice.

3. Once the Edit Appointment Form is displayed, click on the more option.

4. Select New Invoice to proceed.

5. In the Invoice form, click the information icon next to Patient to perform a OPV Check necessary for all Bulk Bill and DVA Claims, if not done elsewhere already.

6. The Provider field is auto-filled.

7. For Specialist Providers, attach the required referral.

8. Choose Medicare or DVA under Bill To from the dropdown.

9. Under Schedule, select MBS for Medicare or the appropriate DVA Fee schedule.

10. Enter the billable Item Number; add more by selecting Add Item.

11. Optionally, tick Print Medicare Statement if the patient requests a copy.

12. Review the details and then click Claim to complete the process, sending the invoice to Medicare. You can find the invoice in the patient record under the Accounts Tab and Invoices Grid, as well as in the claiming screen.

To generate an invoice for a patient from their Patient Record:

1. Access the patient's record for invoicing through the Find Patient Search Bar or the Patients Grid.
2. Go to the Accounts tab.
3. Select New Invoice.

4. In the Invoice form, click the information icon next to Patient to perform a OPV Check necessary for all Bulk Bill and DVA Claims, if not done elsewhere already.

5. Where it says Provider Enter the specific Provider's name.

6. For Specialist Providers, attach the required referral.

7. Choose Medicare or DVA under Bill To from the dropdown.

8. Under Schedule, select MBS for Medicare or the appropriate DVA Fee schedule.

9. Enter the billable Item Number; add more by selecting Add Item.

10. Optionally, tick Print Medicare Statement if the patient requests a copy.

11. Review the details and then click Claim to complete the process, sending the invoice to Medicare. You can find the invoice in the patient record under the Accounts Tab and Invoices Grid, as well as in the claiming screen.

Conclusion -

The steps detailed in this article streamline the creation of Bulk Bill Invoices in MediRecords for Medicare and DVA, ensuring an efficient submission process. Whether utilising the Appointment Book or Patient Record, it accelerates claims and enhances workflow efficiency.

If you need further assistance please contact support on 1300 103 903 or email at support@medirecords.com