Welcome to MediRecords

Welcome to MediRecords. 

Now that you have registered your practice for the first time on the MediRecords application, there are several steps that you need to complete to get the application up and running in your practice. To help you through this process, we have written this step-by-step setup guide.

Services Australia recently introduced Web Services to replace the existing "Server Adaptor" technology which had been in use for some time.
This is a newer technology that allows users to securely share data with various Services Australia entities.

Authentication will verify an individual's identity and organization against the Australian Business Register via a highly secure system called Provider Digital Access (PRODA). PRODA provides a higher level of security than PKI certificates and is fully digital and portable across web-enabled devices. 
This means that organisations will no longer need to apply for and maintain a PKI certificate, and MediRecords will host and maintain a 'Vendor PRODA Device' on a server level.

New Providers will need to continue to ensure that an HW052 form is completed and processed before claiming to link the Provider number to the Minor Site ID. 

For more information on how to Locate Minor Site ID click here.

The steps below will cover how to set up the Health Identifiers service for connecting to My Health Record and eRx for e-Prescribing.

Prerequisites you will need:

1. HPI-O number - NASH Certificate (fac_sign.p12)
2.  Provider HPI-I numbers 
3. eRx ID’s for individual providers
4.  Register your organisation in the HI Service to obtain an HPI-O number and apply for a NASH Certificate. Click here to see how to apply.
5. You will need the NASH Certificate in the form of a P12 file, as well as the Personal Identification Code (PIC)
6. Obtain a copy of all your provider's HPI-I numbers.

Note: If you cannot locate your doctor's HPI-I number, they can contact either HPOS or APHRA to obtain a copy of their 16-digit HPI-I number.

• Before you can set up eRx in MediRecords, you will need to register for e-prescribing on the eRx website. To register, go here and click Register NOW in the right-hand corner of the page.
• Once eRx has sent you the unique eRx ID’s per provider, you can begin configuring.

Here is a list of final steps you need complete within the MediRecords platform, It is important that you complete these steps in the order that they appear.

1. Introduction to Security Roles Security Role Security roles
2. Assign Provider and Prescriber No.'s Provider & Prescriber No:
3. Investigations Templates  Letter Templates
4. User Configuration and Preferences  Configuration & Preferences
5. Appointment Calendar Settings  Appointment Calendar Settings 
6. Banking and Accounts Bank Accounts
7. Medicare Claiming Medicare Claiming
8. Billing Settings Billing Settings
9. Fee Schedules Fee Schedules

Once you have completed these steps, you will be ready to migrate your data and patient records from your old system into MediRecords. MediRecords has trained technicians that will personally assist you with data migration. Please contact MediRecords Customer Service by phone or email to book a technician for data migration.

Migration from Best Practice, Medical Director, Medtech 32, Zedmed can be completed for a flat rate. For all other vendors, please contact your account manager. 

MediRecords is integrated with a variety of secure messaging vendors and has been designed for you to easily update your practice settings to receive secure messages from other health professionals and laboratories.

Healthlink

You will need a Healthlink account to send and receive messages through Healthlink. If you don’t already have an account, you can create one on the Healthlink website. If you already have a Healthlink account, you will first need to contact them to advise you want your messages sent to MediRecords and provide them with your existing alias.

Medical Objects

Similar to Healthlink, you will need to have a Medical Objects account to send or receive secure messages via Medical Objects. If you don’t already have an account, please visit the website to sign up here. If you already have an account, you will first need to contact them to advise if you want your messages sent to MediRecords and provide them with your existing details.