Clinical - Immunisations

In this article, you will learn how to manage a patient's immunisations, create new immunisation records, and print, edit, delete and change the status of existing immunisations.

The Immunisations page in a patient's clinical record displays a summary of all the Immunisations that a patient is known to have had. Historical Immunisations that were performed during childhood or offsite at other clinics, even in other countries, can also be recorded here.

Viewing Immunisations

To quickly filter immunisations from the Immunisations summary, click Filter and select Given Here, Given Elsewhere or Declined, or a combination of all three.

To search for immunisations by name, click the Search box and type in the First Few Letters of the name. Press Enter and the system will display a list of the closest matches of the immunisation record for that patient.

Childhood Immunisations

When the patient is a child, under six years old, there will be an additional button relating to the Childhood Immunisation Schedule, relevant to the State where the practice is located (not the patient's address).
Click Show Child Schedule to display the state's childhood immunisation schedule, with details of whether the child has received the immunisation at this clinic or is eligible to receive it.
The above example is for a 4-year-old patient, who has been coming to the clinic for the past year. 
The Childhood Immunisation schedule starts at infancy, and any missed Immunisations will be listed in red, with an X next to the name. This child's infancy vaccinations were performed by another doctor at another clinic, so they are not on record at the clinic.
Some parents may have the approximate dates of their child's immunisations and may want them recorded in the file.

Click the Tick-box next to the name of the immunisation to open the new immunisation form. Make sure you select Vaccinated Elsewhere when filling out the form.

*NOTE: Full instructions for creating new immunisation records are listed below this section on Childhood Immunisations.

Scroll down the childhood immunisation schedule; this patient has immunisations recorded from when she was 18, 12, and 6 months old. Vaccinations that are recorded in the patient's file, even when performed offsite, will appear Green, with a Tick next to the name.

To close the childhood immunisation schedule, click Hide Child Schedule at the top of the page.

Adding a New Immunisation

Click New Immunisation to open the vaccination form.

The immunisation form is automatically populated with today's Date, Billing Provider, Given By (treating doctor). Country fields are linked to the user that is creating the immunisation record. There is also a tick box to check if it was Administered Overseas. Click on any of these fields to manually change them.

If the vaccination was performed offsite at another clinic, and the record is for historical purposes only, click the Vaccinated Elsewhere tick box. This will remove the Billing Provider and Given By fields from the form.

If the vaccination was offered and the patient declined the vaccination, click the Vaccination Declined tick-box. This will remove the Given By field from the form.

To begin adding a new immunisation, click the Name of the Immunisation on the left-hand side. If the patient is a minor, or in the care of a full-time carer or guardian, click Consent By and select the consenting party. Select the Vaccination Type, Route and the Dose.

*NOTE: Route of Administration is now mandatory for certain vaccine types.

Vaccines Requiring Mandatory Route of Administration

For vaccines related to the Japanese encephalitis virus, the Route is mandatory. This affects the following vaccines:

- Imojev
- Jespect

Under the Vaccine Type dropdown list, select from the following funding options. This is a new required information that providers will need to select to identify the correct funding. 

• NIP/Commonwealth
• Antenatal
• Private
• State Program

Scroll down to the bottom of the form.

You are able to Enter Notes if required. Click the Add to Today's Notes tick-box to add the immunisation to the progress notes. Click the Confidential tick-box to make the record confidential and only visible to the user that created the immunisation record.
Click Save to complete.


The immunisation will now be visible in the patient's Immunisation summary. 

Printing, Editing and Deleting

To Print a Summary of Immunisations, make sure there are no Tick-boxes Selected and click Print to open a print preview.
Check to make sure the page is going to the right printer Destination, select Layout and Color if required, and then click Print.

To Open an Immunisation, hover your mouse over the immunisation name. When the cursor changes into a Finger Pointer, click the Name of the immunisation.  
To Edit an Immunisation, click the Tick-box next to the name to reveal a list of options. Click Edit to open the immunisation form.

Update the form with all the details and click Save.

To Delete an Immunisation, click the Tick-box next to the name to reveal a list of options. Click Delete to permanently delete the immunisation from the patient's record.


Click Yes to acknowledge the immunisation will be deleted.

To Delete Multiple Immunisations at Once, click the Tick-box next to the names to reveal a list of options. Click Delete to permanently delete the immunisations from the patient's record.

Click Yes to acknowledge the immunisations will be deleted.

To Change the Status of an Immunisation, click the Tickbox next to the name to reveal a list of options. Click Status to reveal a drop-down list and click Activate or Deactivate.
*NOTE: To Activate an immunisation that has been Deactivated, you will need to use the Filter to switch to the list of Inactive immunisation.   


To Change the Status of Multiple Immunisations at Once, click the Tickbox to reveal a list of options. Click Status to reveal a drop-down list and click Active or Inactive.

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