Overview
This guide provides a step-by-step comprehensive instructions on how to access and configure System and Individual Practice settings in MediRecords. These configurations ensure your environment is tailored to meet both organisation-wide and practice-specific operational needs.
Table of Contents
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🎓 Accessing Configuration Settings
- Navigate to the Configuration section
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🎓 Set System Configuration Settings
- Configure system configuration settings
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🎓 Set Individual Practice Configuration
- Configure individual practice settings
🎓 Accessing Configuration Settings
1. Access the submenu options by clicking on More in the Navigation Menu to expand the list.
2. Click on Settings.
3. Click on Configuration Settings.
🎓 Set System Configuration Settings
4. Select System Configuration from the Configuration Screen options.
5. Upon default, you'll be directed to the Account screen.
6. Ensure to fill in all required fields for your system.
ℹ️ This configuration includes details like the Australian financial year dates, GST tax rate, and the starting day of the week. These settings impact financial reporting, taxation, and invoicing layout in MediRecords.
7. Click on Electronic Prescribing.
ℹ️ Enabling this option enables ePrescribing and token generation.
8. Ensure to fill in all required fields for your system.
9. Click on Investigation.
10. Ensure to fill in all required fields for your system.
ℹ️ This section configures your system to enable the use of Service Providers for Pathology and Radiology requests. Assign templates to Providers in this section to generate request forms. Without assigned templates, Investigation Request forms cannot be generated.
11. To assign a template to a listed Service Provider, click on the blank field under the Template column.
12. Select the expander icon to view a list of templates available for assignment.
ℹ️ The listed templates are from MediRecords' Letter Templates in the Resources section of the Navigation Menu. Community-shared templates are uploaded for all users. If a specific template isn't visible, create and share it from Letter Templates to make it available for selection in Practice.
13. Choose the desired template you wish to assign for usage.
14. Click on Password Policy.
15. Ensure to fill in all required fields for your system.
ℹ️ This section enables you to establish password requirements for user logins into the system.
16. Select Save to finalise and apply the changes made.
17. Click on Ok to confirm and proceed.
🎓 Set Individual Practice Configuration
18. Choose the Individual Practice from the configuration screen for available settings and configurations.
19. Click on Account.
20. Review only, no changes are necessary here.
ℹ️ When a Practice is initially created, the system generates and assigns a Bank Account by default. Please note that this is not associated with any real business accounts. No changes need to be made here.
21. Click on Claiming-PRODA.
22. Ensure to enable all required fields for your system.
ℹ️ Use Vendor PRODA Device: This setting enables the use of a PRODA device provided by the vendor for authentication purposes.
Location Code (Minor Customer ID): The Minor ID is the identification number that Medicare uses to identify each site which transmits online claims.
Automatically Submits AIR Claim: When enabled, this feature automatically submits claims to the Australian Immunisation Register (AIR) upon completion of relevant procedures or services.
Automatically Submits Medicare Claims: This configuration ensures that Medicare claims are automatically submitted to the appropriate authorities once services are provided, streamlining the reimbursement process.
Automatically Retrieves Medicare Rpt.: Enables the system to automatically retrieve Medicare reports, providing up-to-date information on claim statuses and reimbursements.
Rural or Remote Area: Indicates whether the location associated with the configuration is classified as rural or remote, which may have implications for billing or service provision.
Enable Default Bulk Billing Incentive Item: Allows the activation of a default bulk billing incentive item, facilitating the application of bulk billing incentives where applicable.
Bulk Billing Incentive Item: Specifies the item or code used for bulk billing incentives, which may vary depending on regulations and agreements with healthcare authorities.
23. Click on Distribution.
24. Click on Invoice Due Date and make your selection based on your Practice needs.
ℹ️ This configuration allows users to specify the timeframe within which invoices are due for payment.
25. Click on eHealth
26. Click on the PIC - Personal Identification Code field and enter in your unique PIC code assigned with your NASH Certificate.
27. Click on Select File to upload your NASH Certificate into the system.
28. Please review all other fields. Once the NASH certificate has been successfully uploaded, this information will be automatically filled in.
ℹ️ A NASH (National Authentication Service for Health) certificate is a digital credential necessary within MediRecords. It allows for the creation of ePrescriptions, accessing a patient's My Health Record, and validating a patient's IHI Number.
29. Click on Health Identifier.
30. Click on the PIC - Personal Identification Code field and enter in your unique PIC code assigned with your NASH Certificate.
31. Click on Select File to upload your NASH Certificate into the system.
32. Please review all other fields. Once the NASH certificate has been successfully uploaded, this information will be automatically filled in.
ℹ️ Please note that the same steps apply for eHealth and Health Identifier functionalities, utilising the same NASH Certificate and PIC code. eHealth functionality is for ePrescribing, while Health Identifier functionality is for accessing My Health Record.
33. Click on Prescribing
34. If you wish to change from the default setting, click on Receipt of Timeout (seconds).
ℹ️ Indicates the duration (in seconds) of an 'acknowledgement of receipt - timeout' for electronic prescriptions. The default is 15 seconds. Enter a value of '0' for no timeout.
35. To set your default option, click into the Send e-Script field.
36. Select your preference based on your practice's preference when providers are sending a token for ePrescribing.
37. Click on Secure Messaging
38. Please review the fields and enable the Secure Messaging Vendors you have registered with for sending and receiving via Secure Messaging.
ℹ️ If your practice is registered with HealthLink or Medical-Objects, you’ll need to enter the specific configuration details provided by each vendor into the relevant fields in MediRecords.
Fetch, MQLink, and Clinical Labs can also be enabled for receiving messages — with no cost to you and no additional setup required.
For HealthLink Users:
HealthLink sends correspondence and results based on the EDI (Electronic Data Interchange) linked to your Practice at the time of registration — not to individual providers.
Tip: While not mandatory, HealthLink prefers to be notified of all doctors and their Provider Numbers.
For Medical-Objects Users:
If your practice name changes in MediRecords, you must notify Medical-Objects (MO) so they can update your configuration. This includes updating your Name Space to match the new practice name.
If you add new providers, you'll also need to contact MO and provide their Provider Numbers to ensure messages are delivered correctly.
Medical-Objects Configuration Format:
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URL Format
https://hd-9b3bfb70-0971-45d0-a92c-0d6f07cc0250-guid.moc.medical-objects.com.au/hl7/ -
Name Space Format
Practice Name^GUID^GUID- Your GUID is a unique identifier provided to you by Medical-Objects (MO).
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Example
MediRecords Training^0DFA6674-CEED-4863-99A7-4BDAAFB333C5^GUID
39. Select Save to finalise and apply the changes made.
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