Managing Appointment & Consulting Rooms

Rooms in MediRecords allow your practice to organise and manage physical consulting spaces. Each appointment can be assigned to a specific room, helping staff avoid double-booking, track room availability, and keep patient flow running smoothly.

Contents:

1. Creating a Room

2. Rooms & Appointments

3. Assigning a Room to an Appointment

4. Deactivating & Deleting a Room

Creating a Room

The Rooms section is for adding consulting rooms to your clinic.

1. To add a room, go to More > Settings > Subscription Details, then select Practice.
   
   
    
2. Select your practice by either clicking the practice name or ticking the checkbox and choosing Edit Practice.
   
   
    
3. Click the + symbol to add a room, start typing in the field to find the correct room, and then click Save.
   The room has now been added and saved, and will be available to select when creating appointments.

Rooms & Appointments

When creating or editing an appointment, users can assign a Room to indicate where the appointment is taking place. This helps reception and clinical staff know:

• Which room is free

• Where each provider is located

• Which patients are waiting for which rooms

• How busy each room is throughout the day
   

Assigning a Room to an Appointment

1. Open the Appointments screen and create a new appointment or open an existing one.
   
   
   
    
2. Select a Room from the dropdown in the appointment details, then click Save.
   
   
    
3. The new appointment will appear in the appointment book, and you can edit it at any time by clicking the appointment, adjusting the room if needed, and clicking Save.
   
    
4. To filter appointments by a specific room, click the filter drop down to view appointments by room 
   
    

How to Deactivate / Delete a Room

Deactivated rooms are hidden from the booking screen but can be reactivated later.

To deactivate a room, tick the checkbox next to the room you want to deactivate and then select Deactivate.

To delete a room, click the x next to it to remove it from the list, and re-add it anytime by clicking the “+” icon.