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MediRecords Invoice Types

MediRecords Invoice Types

 

There are three MediRecords invoice types:

  1. Standard Invoice
  2. In-Patient Invoice
  3. Multi-patient Invoice

Each of these types can also be split into two sub-categories; With Tax and Without Tax. Each of these types is explained below, along with examples.

 

1. Standard Invoice:

A Standard Invoice is available for private and non-private billing and can include both GST and GST Free items. Standard Invoices are used for all outpatient services.

Standard Invoices can be created from the Appointment Book, Accounts tab in a Patient Record, Sales screen, and Waiting Room:

Appointment Book - 

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Sales Screen - 

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Waiting Room - 

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Invoice

 

As below, these invoices can include GST and Non-GST items. If the invoice is being processed as a claim, e.g. BB, DVA, PCI/PCS, only the rebate-eligible items will be transmitted as part of the claim.

Required fields will include:

  1. Patient Name (Auto completed if created from appointment book, patient accounts tab, or waiting room)
  2. Billing Provider
  3. Bill to (Patient, Head of Family, Contact (Other), Medicare, or DVA)
  4. Schedule
  5. Service Date
  6. Item Code

GST___NON-_GST_.png

Standard Invoices with GST and Non-GST items will be printed on the one invoice template:

Invoice

mceclip4.png

 

2. In-Patient Invoice 

An In-Patient Invoice is to be used for services performed for patients that are in hospital and, as with all MediRecords invoice types, can include both GST and Non-GST items.

In-Patient Invoices can be created from the Accounts tab of a patient's record, or the Sales screen.

Invoice

As this invoice is designed for in-hospital services, additional information will be required to process these invoices including:

  1. Patient Name (Auto completed if created from appointment book, patient accounts tab, or waiting room)
  2. Billing Provider
  3. Bill to (Patient or ECLIPSE Health Fund)
  4. Claim Type
  5. Referral
  6. Facility
  7. Financial Consent
  8. Admission Date
  9. Financial Interest Disclosed (Checkbox)
  10. Service Date
  11. Item Code/s

Screen_Shot_2018-05-28_at_3.24.43_pm.png

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3. Multi-Patient Invoice:

A Multi-Patient Invoice is available for billing multiple patients at the same time for identical item codes and service dates. This feature is only available for billing to Medicare or DVA.

This invoice type can be created from the Sales/Debtors page or Patient List:

Sales/ Debtors:

1. Navigate to the Sales screen (Accounts, Sales). Select New Invoice, followed by New Multi-Patient Invoice

SD_-_MPI.png

2. Search for and select the patients you would like to add to the invoice

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3. Once you have added all relevant patients, the invoice can be submitted as a claim to Medicare or DVA only. 

Patient List:

1. Select the Patients tab at the top of your MediRecords screen:

PL_DVA.png

2. Select the Select All Checkbox, followed by More and Create Multi-Patient Invoice:

CMPI_patient_list.png

3. All selected patients will be added to the invoice. You can then select the Information Icon to run an OPV Check. Information highlighted in GREEN is valid, while details highlighted in RED are invalid and may require updating before processing the invoice:

Info_-_MPI.png

 

Custom Invoice Template

Add a Digital Signature

Medicare Claiming

 

 

If you require assistance contact MediRecords Support on 1300 103 903 during business hours or email us at support@medirecords.com.

 

 

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