Session Availability

Session Availability

In MediRecords, the Sessions functionality allows you to refine the calendar availability for both your practice and individual providers; this not only reflects their actual practice hours, but can also include meal breaks, half-days and off-site work (e.g. home visits). This works in conjunction with your Appointments calendar to accurately show who is available.

To access sessions, go to More > Settings > Appointments.



Within Appointments, click on the practice that you wish to configure sessions for. In this tutorial, we will select MediRecords Admin as an example.



Within the Practice screen, select Sessions. The Sessions screen is divided into three sections - Regular, Extra, and Holiday.




Regular

These are sessions that are set within the operating hours of your practice. When you click on Regular >Select the provider and check the tick box next to the provider's name > then click on  Edit, you will get a pop-up to make your changes. Add in the details you require. Cycle 1 of 1 indicates the weekly repeat.

Extra

These are sessions that are used to indicate provider availability that is outside the operating hours of your practice. Appointments that cannot be booked in Regular sessions can be booked in Extra sessions. You can access this by clicking on Extra > Select the provider name and check the tick box next to the provider's name and click on Edit. You will get a pop-up to change/update extra sessions.

Holidays

These are sessions that are used to indicate period of time where the provider(s) and/or the practice are on holiday. During these sessions, no appointments can be booked.

Example:
To demonstrate how to interpret sessions in your practice, let us view the following example:
This session indicates that this Provider will work Regular Sessions from Monday to Saturday, 8:00 AM to 06.00PM, starting on 26 January 2024 and finishing on 15 February 2029.
Cycle 1 of 1 indicates that this will happen weekly with no exceptions.

After you have added in the sessions you want for your User if you go to the Appointment book you should see those newly created sessions reflecting: