In MediRecords, the Sessions functionality allows you to refine the calendar availability for both your practice and individual providers; this not only reflects their actual practice hours, but can also include meal breaks, half-days and off-site work (e.g. home visits). This works in conjunction with your Appointments calendar to accurately show who is available.
To access sessions, click More and select Settings.
Click on Appointments.
Within Appointments, click on the practice that you wish to configure sessions for. In this tutorial, we will select MediRecords Admin as an example.
Within the Practice screen, select Sessions.
You will be brought to the Sessions screen.
Sessions are divided into three sections - Regular, Extra, and Holiday.
These are sessions that are set within the operating hours of your practice.
These are sessions that are used to indicate provider availability that is outside the operating hours of your practice. Appointments which cannot be booked in Regular sessions can be booked in Extra sessions.
These are sessions that are used to indicate period of time where the provider(s) and/or the practice are on holiday. During these sessions, no appointments can be booked.
To demonstrate how to interpret sessions in your practice, let us view the following example:
This session indicates that this Provider will work Monday to Saturday from 8:00 AM to 11:30AM, starting on 16 December 2021 and finishing on 16 December 2026.
Cycle 1 of 1 indicates that this will happen weekly with no exceptions.
After you have added in the sessions you want for your User if you go to the Appointment book you should see those newly created session reflecting:
You've completed another MediRecords Tutorial. You should now have a brief understanding of how session availability works.
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