How to Create an Electronic Prescription

How to Create an Electronic Prescription

e-Prescribing will resolve the need for clinical users to sign prescriptions and mail original scripts to pharmacies, by generating an email token for patients to take directly to their pharmacy. The prescription process will remain very similar to paper prescriptions and this option will still be available to you.

We have introduced new prescription types which are visible on the Medications grid:

Paperless = Electronic script sent to the patient via a token (email)

Paperscript = Paper script that is printed with an eRx barcode

Manual = Traditional paper script with no eRx barcode 

You will also see a new column for prescription Status:

Printed = Script has been sent electronically (if Paperless) or has been printed (if Paperscript or Manual)

Draft = Script has been generated but token has not been sent 

Cancelled = Electronic script has been voided before it was dispensed and cannot be used by patient

1. The patient must have 'e-Prescribing' ticked in their Patient Settings to enable them to receive their e-Prescription token.

2. To prescribe a new medication, first open a Patient Record and click Clinical. Open the prescribing screen by selecting the Quick Rx button from the quick links bar or by clicking Medications > New Rx. 

3. Identify the medication you wish to prescribe and click Next to view the medication detail screen.

4. Fill out script details including dose, frequency and instruction and click Next.

There are some new key features on this page.

Unusual Dose - to indicate to the pharmacist that this is an unusual dose. 

Annotations - any instructions typed in this box will be sent to the pharmacist, but not available to the patient.

Urgent Supply - to create an urgent script that will be sent straight to the pharmacy and the patient will not receive a copy of the script. 

Inpatient Service - to send a facility ID to the pharmacy along with script details. Ticking this option will then give you the ability to select a facility.

Submit to Active Script List - an option to opt out of sending the script information to Active Script List/ My Script List. 

5. The final screen will give you the opportunity to indicate the reason for prescribing and complete any authorisation requirements for authority scripts.

Section 8 scripts will require you to re-authenticate your login credentials prior to generating the token. The prescription details will be available to review at any point during the process.

Authorised Reference Number - An authorised number that differs for each state. The text will differ depending on which state you are in. For example, QLD will display as 'Approval Number' whereas NSW will display as 'Authorisation Number '. All states and territories use the same authorised reference number concept and the number performs the same function across all states and territories. 

Click Prescribe once you are ready to prescribe and you are presented with two new e-Prescribing options:

A) E-Prescribe - will create the script as a draft and can be reviewed and sent at a later time. Please note: if choosing to send it later, the script must be printed (tokenised) by a user who is set up for electronic prescribing.

B) E-Prescribe and Print - will create the prescription with a status of 'Printed' and the system will automatically send the script to eRx and generate evidence of the prescription. You will need to confirm the patient's email address each time you e-Prescribe, and you have the ability to change the email address here without it affecting their usual email address in their patient settings.

Click submit once the email address has been confirmed. The patient will be emailed their e-Prescription token and the script information will be sent through the eRx Script Exchange. 

A summary of electronic prescription will pop up - there is no requirement to print this as it is not a prescription, however, it can be printed and given to the patient if requested. You can simply close this window if the patient does not request it to be printed. 

You will know the token has been successfully sent if the status of the prescription = Printed.

The patient will receive their e-Prescription via email - this email is sent by eRx:

If an e-Prescription cannot be generated, MediRecords will attempt to create a Paperscript (creating a paper prescription with the eRx barcode), and if an eRx prescription cannot be generated, MediRecords will create a Manual script. 

If you wish to edit a prescription that has a status of Printed (token has been sent to patient), you will need to cancel that prescription and create a new one. 

You've completed another MediRecords Tutorial. You should now be able to create an electronic prescription. If this is not what you're looking for, head back to our knowledge base and search for another article.

For urgent assistance, please contact MediRecords support on 1300 103 903 during business hours.