Patient Consent

Consent is one of the most important principles in healthcare, ensuring that patients are fully informed and have agreed to the care they receive. Clear documentation of consent not only protects patients’ rights but also supports providers in meeting their legal and ethical obligations. To make this process easier, MediRecords includes a Consent tab within each patient profile. This tab provides a central place to record, track, and manage different types of consent, helping practices maintain accurate records while fostering trust and transparency with their patients.

Contents:

1. Security Permissions
2. Viewing Consent
3. Creating a Consent Record
4. Removing an Attachment from a Consent Record
5. Consent Grid
6. Filtering

Security Permissions

Viewing Consent

Navigating to the Patient Record, within the tabs > select Consent.

Consent can be recorded for all of the following:

1. Privacy policy 
2. Procedures and Operations 
3. To send information, and correspondence to other providers and facilities 
4. Ongoing Care after a patient has passed.
5. Financial Consent for upcoming costs 

Creating a Consent Record

To create a New Consent > select New Consent

There are six mandatory fields to be filled out when creating a New Consent.

1. Consent By
2. Provider
3. Status
4. Scope 
5. Category 
6. Start date

Fields

1. Patient (pre-filled from the current record).
2. Created date (prefilled from record creation).
3. Consent By - Drop-down: Patient, Parent, Guardian, Other 
4. Provider - Consent provided to which person?
5. Status - Drop-down: Active, Draft, Entered in Error, Inactive, Proposed, Rejected.
6. Scope - General type of consent: Privacy, Treatment, Research, ADR (Advanced Directive).
7. Category - drop-down specific Consent type 
8. Provision - Yes / No - did the patient give consent for this? Declined consent should still be recorded against their Patient record.
9. Start Date - Mandatory date field - determines the day that the consent starts.
10. End Date - Non-Mandatory date field, can be used to show end-date if there is one, or left blank to show persisting (similar to the referral).
11. File upload - upload an attachment to consult up to 20 per record with maximum file of 20mb.
12. Comments - free text, enter any information required up to 500 characters.

*NOTE: A consent cannot be deleted, you can however make it Inactive. 

Removing an Attachment from a Consent Record

The user is also able to remove existing files from the consent record both in the ‘File Upload’ and ‘Attachments’ sections using the X icon beside the file. The file will only be removed once the Consent record has been saved. If the ‘Cancel’ button is pressed, the deletion of the file will not push through.

For files not yet saved in the consent record, the user can easily remove the file by clicking the X icon beside the file in the ‘File Upload’ section.

For already existing attachments to the consent record, clicking the X button will prompt a confirmation message for the user.

Clicking the Yes option will remove the file from the list.
Once the ‘Save’ button is clicked, it will be permanently removed from the consent record.

Consent Grid

To edit the consent - tick next to the consent on the left-hand side and click Edit.

To export - tick next to the consent and select Export

A new column has been added to the Consent grid. Between the Status and Information columns, we have added the attachments column. Similar to the implementation in Consults, this column will indicate whether a specific consent record has attachments or not - if a paperclip icon is visible, then there is an attachment.

 

When you hover over the paper clip icon, it will display a tooltip to inform the user that there is an attachment in the specific consent record and to view them, the consent record must be opened.

Filtering

You can filter the Grid by selecting the criteria you wish to define.

1. Provider 
2. Status
3. Scope 
4. Category 
5. Provision