Stock Level Function

The Stock Level function in MediRecords is designed to help practices efficiently manage and track their stock on hand. By linking stock items directly to billing, it ensures accurate inventory management while automatically updating quantities as items are invoiced. This reduces the risk of errors, improves oversight of available supplies, and streamlines day-to-day operations.

This feature is particularly useful for practices that dispense consumables, medical supplies, or other billable items. With stock levels configured, you can create and maintain a custom schedule per practice, track stock movements in real time, and generate stock level reports for full visibility of your inventory.

To enter your stock you will firstly need to create a custom schedule. 

To create the custom schedule click More and Settings.

Click Accounts 

Click Schedules 

 

Click New schedule. If you would like to manage stock over multiple practices you will need to create a schedule per practice. 
 

Select the schedule type as Custom. Complete the required fields including Name, Code and Description. 

Select Save.

Select your newly created schedule followed by New Item.

For this form you will need to add the details of your stock item including Item Code, Name, Amount, description and select the tax code. Tick the checkbox Track Item's Qty. and enter the Qty. On Hand for the item.

Select Save.
 

Once an item has been invoiced the item's quantity will update automatically.

To update the quantity on hand for an item Tick the check box next to the item's name and select Edit Item, here you can update the item's Qty. On Hand.

Select Save.

Stock levels can be viewed by running the Stock Level Report. 

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For urgent assistance, please contact MediRecords support on 1300 103 903 during business hours.