Appointments: Searching for Available Times

The Available Times panel lets you search the appointment calendar by Provider or User Group when booking an appointment, so you can quickly find the next open time slot instead of scrolling through the appointment book page by page. This is especially useful when any provider in a group can take the appointment, for example finding the earliest available appointment with any Physiotherapist rather than checking each Physio's diary individually.

Contents:

1. Opening the Available Times Panel
2. Searching by Provider
3. Searching by User Group
4. Selecting an Available Time

Opening the Available Times Panel

1. From the New Appointment form, click Available Times at the bottom of the window.
   
    
2. The panel expands to show a calendar and a list of available time slots.
   
    
3. Use the arrows either side of the month name to browse to a different date, or click Today to return to the current date.

Searching by Provider

Search by Provider when you need to see availability for one specific clinician.

1. Select the Provider radio button
   
    
2. Search and select the Provider from the menu.

The results list updates to show that provider's available times and durations for the selected date.

Searching by User Group

Search by User Group when any provider in that group can take the appointment, for example finding the earliest available appointment with any provider in your Physiotherapy team.

1. Select the User Group radio button.
   
    
2. Search and select the User Group from the menu.

The results list updates to show available times and durations across every provider in the selected group.

Selecting an Available Time

The results list displays the Provider, Available time, and Duration for each open slot.

1. Click a time slot in the results list to select it.

   

    

2. Click Save to confirm the appointment with that provider, date, and time. Click Cancel to close the panel without selecting a time.

Further Reading

• Appointments Series 1: Viewing & Creating Appointments
• User Groups: Quick Guide