Reconciliation

The Reconciliation feature in MediRecords helps practices keep their financial records accurate and aligned with their actual bank accounts. By comparing payments recorded in MediRecords against your bank statement, you can quickly identify discrepancies, add adjustments where necessary, and ensure your ledger reflects the true financial position of your practice.

Whether you're finalising daily takings or completing end-of-month checks, the Reconciliation screen provides the controls you need to match transactions, save work in progress, and generate a complete audit trail once reconciliation is finalised.

Contents:

1. Viewing the Reconciliation Screen
2. Reconciling Payments
3. Adding an Adjustment during Reconciliation
4. Saving an In Progress Reconciliation
5. Finalising Reconciliation
6. Searching in the Reconciliation Screen
7. Filtering in the Reconciliation Screen

Viewing the Reconciliation Screen

1. Click Accounts, then click Reconciliation. This shows the payments pending reconciliation with the Practice's accounts. 

   

   
    

2. Click Select Bank Account and begin typing to quickly choose the correct account from the drop-down list. 

   

   
    

Reconciling Payments

Click the tick-box next to the payments you are reconciling to update the Total Clearing, New Balance, and Difference, then adjust the Bank Statement Balance as needed.

Adding an Adjustment during Reconciliation

You can add an adjustment for any discrepancy by selecting Adjustment during reconciliation. Fill in the form as required and click Save.

Saving an In Progress Reconciliation

To save a reconciliation in progress and return to it later, click Save. You will receive a pop-up confirming it has been saved, click OK.

Finalising Reconciliation

To finish the reconciliation, click Reconcile. This updates the Journal and Account Balances in MediRecords accordingly.

Searching in the Reconciliation Screen

To quickly locate payments in the ledger, type a keyword (e.g. payment ID or patient name) into the search bar and press Enter, or click the Search icon.

Filtering in the Reconciliation Screen

Alternatively, click Filter and adjust the filter conditions to locate specific entries.