Adding & Managing Records for Deceased Patients

Introduction

This article explains how MediRecords handles deceased patient records and what changes once a Date of Death (DoD) is recorded. You’ll learn which clinical functions are disabled to preserve record integrity, which limited actions remain available (such as adding Amendments, creating Correspondence Out, and claiming for up to two years from the date of service), and how to mark a patient as deceased.

Important: Once a DoD is saved, it cannot be removed. To avoid disrupting active workflows, complete all required clinical documentation before entering the DoD on the patient’s profile.

Contents:

1. Important Information about Deceased Patient Records
2. Marking a Patient as Deceased

Important Information about Deceased Patient Records

Once a Date of Death has been entered in a patient record, it cannot be removed again.

NOTE: We would strongly recommend that you enter all information you need to about the patient's care before entering the Date of Death on their profile, to avoid blocking any workflows.

Once a patient has been marked as deceased, most clinical functionality will be disabled to preserve the integrity of the record.

This includes functions such as:

1. Today's Notes
2. Clinical Templates & Examination Templates
3. Conditions
4. Allergies
5. Pathology & Radiology Requests
6. Observations
7. Procedures
8. Admission History
9. Immunisations
10. Medications
11. Patient Identifier information such as Medicare Cards & Health Fund information

Some functionality is still enabled in a deceased patient record:

1. You may add an Amendment to an existing Past Consultation.
2. You may create Correspondence Out
3. Claiming is still available for the patient for up to 2 years from a date of service on an invoice

Marking a Patient as Deceased

1. Go to Patient Profile.
2. Select Details then Demographics.
3. Add the Date of Death then click save.
   
    

NOTE: We would strongly recommend that you enter all information you need to about the patient's care before entering the Date of Death on their profile, to avoid blocking any workflows.